Finding the Perfect Tent for Your Outdoor Wedding Reception

I love summer weddings. My favorite weddings are the ones held outdoors under a pop up tent or some custom printed canopies with a cool summer breeze blowing through them.

Outdoor weddings are often magical and unforgettable events and yet they bring some not-so-magical realities when it comes to planning from bare logo tents needing to be decorated to a gazillion cars and no place to park them all Yet despite all of the pitfalls, planning an outdoor wedding reception is well worth the time and effort.

Outdoor weddings beneath custom printed canopies both are romantic and beautiful. However, planning one and seeing it through isn't quite as easy as you may think. A wedding reception held outside with graphic tents comes with its own set of caveats and pitfalls

. Try a few of these following tips, and you'll be sure to shine on the day of your wedding. Location and size Once you've found a few local pop up tent vendors, it is important to consider the size of the location where your wedding reception is being held. If this particular outdoor location has limited space to hold graphic tents, you may be force to look elsewhere. When measuring the area, keep in mind that larger logo tents require space on all sides of the tent for poles and such. Guests The amount of guests is the next point to consider. The size of the guest list plays a huge role in the size of the logo tents you'll need. If your reception is smaller and more intimate, smaller printed canopies are more suitable.

Larger crowds will mean larger tents, obviously. Figure out the number of people you will need for your logo tents to accommodate everyone comfortably. Be sure to allot for everything requiring space such as dance floors, stages, banquet tables and such. Theme Think about what type of reception you are holding. Is it a sit-down dinner with round tables or banquet tables? Is your reception going to more cocktail party and need only a few tables and chairs? Time and season The time and season your reception is an important factor to think about when the printed canopies and tables set up as well as the amount of lighting needed. If your reception takes place in the afternoon with a cocktail party set-up, smaller custom printed canopies with no additional lighting are perfectly acceptable.

Now you can see why many people are choosing an outdoor wedding beneath printed canopies as opposed to the traditional and boring indoor type. A beautiful reception under logo tents with a sunset in the backdrop is much more personal than any hotel ballroom. It allows being more creative from the start and creating the atmosphere. It's the wedding you always dreamed about from start to finish.

Susan Slobac writes about outdoor canopies and pop up canopy tents.

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Cheap Wedding Tent - How To Pay Less

Finding a cheap wedding tent (or marquee) can be frustrating and a bit scary! What if it isn't big enough? If it falls down? Or it just looks cheap and would be better placed in a Scout camp?

How much space do you really need? A good start is to measure how much space you have for the wedding tent, this is then the maximum and it is no point looking at larger tents. The normal way of working out how much space you need is to allow for 10-12 square feet per person if sitting for dinner, 6 square feet per person for the ceremony and 2 square feet per person on the dance floor. Don't panic not everyone is up dancing at the same time! You will need to calculate in serving tables - 100 square feet and DJ 200 square feet.

All of these figures include aisles!

So if you were having a reception for 60 people you will need 600 square feet for the tables plus 4 serving tables 400 square feet and a DJ and dance floor 300 square feet, cake table 6 square feet. Total space 1306 square feet.

For your cheap wedding tent you can save money by having the serving tables and even the top table on the dance floor during the wedding meal and then they can be moved away for the evening dancing. Another tip to saving money is to try to have the tent on a flat surface so that you don't have to spend lots on a hard floor. I have organised functions through a wet winter in a tent that only needed the simple matting down, although we did have to pay extra for the heaters! A word of caution is that when the floor is bumpy it can get a bit dangerous when you have had a couple of glasses of wine!

Think if you need walls to the tent as these can cost extra, protection from the wind and rain is a must so you will need them if the weather isn't guaranteed.

When you make an enquiry ask about the cost to hire the furniture, you may be able to get a great deal if you go with the same company as the tent hire but don't presume that you will, shop around!

As with all purchases to ensure you have a bargain with your cheap wedding tent you need to compare the prices of a number of suppliers. Make sure you are comparing apples with apples and have a list of all of the costs included in the price. The cheapest will always be the one with half the things missing!

Ask lots of questions of your suppliers, helpful customer service is worth paying a bit extra for. It's your wedding and you want to feel as relaxed as possible. Remember this is your wedding venue that you are trusting them with make sure they can live up to this importance.

Ask for referees and ask to see the wedding tent up at a location, this way you can also evaluate the quality and how much decoration will be needed.

Suzanne Daykin is owner of http://www.cheap-wedding-solutions.com

Suzanne has spent the last 12 years working in the Hospitality Industry as a wedding planner and event manager. Organising thousands of functions from small personal parties to large corporate product launches in the UK and Europe. Currently a work at home mum, Suzanne set up her own event company in 2006 and now looks to help future brides and grooms save money when they are planning their wedding.

Make it look like you spent thousands with simple Cheap Wedding Solutions http://www.cheap-wedding-solutions.com

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